Medical Student Administrator Certificate Program

In support of ACE’s mission, we strongly advocate for continuing professional development of educational administrative staff.  For those working in pre-clinical medical education and clinical medical education, the role of educational administrators is essential to the success of  medical student education.  This site promotes the certificate program created by ACE’s executive director and past president, Dr. Fred McCurdy.

The Medical Student Administrator Certificate Program was developed to foster leadership amongst individuals responsible for managing clerkships and other medical education courses.  Being a leader in medical education does not require a title. What is important is one’s desire to make a difference. This is done by looking for opportunities to lead, not waiting for someone to ask. Look for what problems need solutions. Initiative is a pre-requisite to influence. Be alert. Pay attention. Get involved.

This program was designed to guide individuals through a process of understanding their own mission and vision of their career, how that intersects with their organization, and how to contribute in a meaningful way.

Medical Student Administrator Certificate Program

This is the initial program for certification.  As part of this program, participants will complete a series of workshops in one session. These workshops include:

Embracing Leadership Potential

The objectives for this session are:

  • Describe key leadership concepts
  • Explore your role as a leader in medical education
  • Describe your personal mission and career objectives
Leading from Within

The objectives for this session are:

  • Compare and contrast your personality type to better understand team dynamics
  • Explain emotional intelligence and its role in the workplace
  • Craft communication strategies to market your skills
Leading at Home

Time will be spent brainstorming how you can make a difference at home. To complete the program, you will complete a quality improvement project over the course of the year.  More details will be provided about how your final project will be reported.

Accreditation Workshop for Clerkship Administrators

Accreditation is an essential part of the medical education process. The Liaison Committee on Medical Education has many elements that relate to the clinical experiences for medical students. Therefore, familiarity with these elements is essential for the clerkship administrator.  This workshop addresses the following:

  • Who is the LCME?
  • What is included in LCME accreditation?
  • What is involved in an accreditation site visit?
  • What LCME elements pertain to clerkships?
  • How can accreditation requirements be integral in the day-to-day clerkship operations?

Medical Student Administrator Certificate Program

October 18, 2021
11:00 AM – 4:00 PM EDT/NYC
To register, email cgeastudentadm@gmail.com

Medical Student Administrator Certificate Program

November 16, 2021
11:00 AM – 4:00 PM EDT/NYC
To register, email cgeastudentadm@gmail.com

Accreditation and the Medical Student Administrator Certificate Program

January 26, 2022
2:00 – 5:00 PM EDT/NYC
To register, email cgeastudentadm@gmail.com

Cathy Chavez

Co-Director

Cathy Chavez has been the Pediatric Program Administrator for the Stead Family Department of Pediatrics at the University of Iowa Hospitals and Clinics since 2001.  Ms. Chavez completed the Clerkship Administrator Certificate Program in 2006. She has been involved with COMSEP for 10 years.

Wilhelmina Bradford

Gretchen Shawver

 

Donnita Pelser, B.A.

Co-Director

Donnita Pelser has been the Pediatric Program Administrator at the University of Kansas School of Medicine-Wichita since 2000. She has served as leader of the COMSEP Administrators Collaborative from 2010-2013. Ms. Pelser completed the Clerkship Administrator Certificate Program in 2008. She was awarded the COMSEP Excellence in Clerkship Administration Award in 2014. Currently, she serves on the AAP Pedialink for Medical Students Workgroup Editorial Board.

Alison D. Ricker, M.S.

After 8 years as a licensed Preschool Teacher, Alison started in medical education as a Residency Program Assistant for the Department of Pediatrics.  She transitioned to the Pediatric Clerkship, where she achieved her Clerkship Administrator Certificate and worked with the Coordinator Task Force of COMSEP, the National organization for Pediatric Clerkship Directors.  After 10 years in Pediatrics, Alison transitioned to the Office of Faculty Development, focused her free time on completing her Master’s Degree in Communication with a focus on Learning and Training. In 2016, Alison moved into the role of Director of the Clinical Curriculum where she facilitates a wide variety of aspects of the 3rd and 4th year medical student curriculum.

Gary L. Beck Dallaghan, Ph.D.

Gary Beck Dallaghan, Ph.D. is the director of educational scholarship and research associate professor of pediatrics at the University of North Carolina School of Medicine in Chapel Hill.  In this role, Dr. Beck Dallaghan conducts educational research for the School of Medicine, working with faculty and students on a variety of projects.  Since taking this role in August, 2018, he has published over 40 peer-review articles.  Prior to that, he had spent over 20 years at the University of Nebraska College of Medicine where he was the director of the Office of Medical Education.  He was also assistant dean for medical education.  Additionally, he has been the executive director of the Alliance for Clinical Education since 1997.  Dr. Beck Dallaghan along with Dr. Fred McCurdy created the Clerkship Administrator Certificate Program.  

Examples of Past Projects

Listed below are examples of projects completed in the past.  These are offered as examples of topics certificate program participants have completed.

  • The Concise CRISIS Management Guide for Medical Students
  • Boot Scootin’ Boogie Collaboration to Achieve Success in Both Resident and Student Education
  • Implementation of the OB/GYN Grading Program Weighing the Benefits
  • Mixed Methods: Evaluation of Inpatient Learning Environment in Two Hospitals
  • Analyzing NBME Minimum Passing Scores when Students do CLIPP cases
  • Enhancing the Clerkship Orientation Experience

Examples of Project Proposals

The first time writing a project proposal can be challenging and somewhat daunting.  The following are examples of project proposals following our recommended format.

  • Abstract #1
  • Abstract #2
  • Abstract #3

Step by Step Resources

We are compiling resources to provide guidance on how to undertake your projects.  We will be posting these as they become available.

  • Writing an Objective Statement
  • How to evaluate your project
  • Analyzing your data
  • Reporting you results

In 2003, the executive committee of the Central Group on Educational Affairs (CGEA) of the Association of American Medical Colleges recognized a need for professional development for clerkship administrators. Educational administrative staff was absent from meetings and the leaders of the CGEA wanted to offer a program specifically for them. The CGEA Clerkship Administrator Certificate Program emerged from that decision and presented for the first time in 2004 in Omaha, Nebraska.

Drs. Fred McCurdy and Gary Beck Dallaghan created a program promoting leadership skills for clerkship administrators.  The sessions focused on having a better understanding of one’s self, one’s department and one’s institution.  Participants explored how their personal goals and values intersected with their work environment.  Additionally, leadership was addressed, pointing out how we all lead in some capacity (with or without a title).

In order to successfully complete the program, participants had to complete a project over the course of the year to present at the next meeting.  This project could be a quality improvement project or assist with an educational research project with the clerkship director.

In 2006, Ms. Ginny Cleppe from the Medical College of Wisconsin joined the team.  At that time we incorporated a session related to the relational aspects of leadership.  Gaining an understanding of emotional intelligence and practicing communication skills in various settings were part of this session.